INCREASE YOUR INDUSTRY EXPOSURE, MAXIMIZE YOUR ROI,
GENERATE NEW LEADS AND MAINTAIN YOUR RELATIONSHIPS

Plastics Recycling 2015 is the must-attend conference of the plastics recycling industry. The 2014 conference, held last March in Orlando, attracted 1,775 attendees and the trade show floor had over 180 exhibitors. This year’s conference will be held February 23-25, 2015 at the Hyatt Regency at Reunion in Dallas, Texas.

More than ever, it is important to not lose personal contact with your clients and prospects. The conference offers array of sponsorship, exhibiting and advertising options that provide your organization with a cost-effective way to promote your products and services, establish your brand, build new business relationships and secure your position as a leader in the industry. Exhibiting is the perfect opportunity to reach industry decision makers, including product manufacturers, plastic generators, federal, state and local government officials, trade association leaders, plastics processors, and buyers of polymer materials – all in one location.

We have established several sponsorship levels and exhibit opportunities, with extensive benefits designed to complement your strategic marketing objectives. Plastics Recycling 2015 looks forward to the opportunity to partner with you and showcase your organization! Booth space is limited and will sell out fast. Reserve your booth space today!

A portion of your sponsorship dollars will go towards supporting the conference, enabling the conference to offer comprehensive and detailed presentations, as well as keep registration costs down and participation high. A portion of your sponsorship dollars will go to the Association of Postconsumer Plastic Recyclers for their support and affiliation with the conference.

A COMPLETED EXHIBITOR CONTRACT MUST BE RECEIVED BY JANUARY 25, 2015,
OR PRIOR TO THE EXHIBIT HALL SELLING OUT TO BE INCLUDED IN THE CONFERENCE PROGRAM.


SPONSORSHIP & EXHIBITORS OPPORTUNITIES PACKET

Download a pdf copy of this information at this link

Additional Information

Customize a Sponsorship event
Sponsorship Events
Social and Meeting Functions
Media Circulation
Registration and Badges

Marketing and Advertising

Digital File Preparation
Banner Advertisement Preparation
Company Description


SPONSORSHIP OPPORTUNITIES

Platinum Level - $10,000

Select from one of the following sponsorship events/activities, or call to customize your sponsorship event:
• Networking Reception
• Lanyards
• Specialty Coffee Tickets
• Internet Kiosk
• Hotel Keycards (subject to hotel approval)
• Do Not Disturb (subject to hotel approval)
• Internet in Attendee Guest Rooms
• Mouthwash and Soap in Public Bathrooms
• Social Guide in Conference Program

Platinum Level Sponsorship Benefits:

• Complimentary booth in the exhibit hall ($2,195 value)
• Four complimentary registrations ($2,300 value)
• A full-page, color advertisement in the show issue of Plastics Recycling Update ($1,425 value)
• A full-page, color advertisement in Resource Recycling ($2,665 value)
• A full-page, color advertisement in the conference program ($1,745 value)
• Banner style advertisement on the Plastics Recycling Update electronic newsletter for six weeks ($700 value)
• Banner style advertisement on the Plastics Recycling Conference electronic attendee newsletter ($400
value)
• Company listing in the conference program and on the conference website ($250 value)
• Sponsored event* signage (if applicable)
• Company name on screen at opening sessions
• Acknowledgement as a platinum sponsor in the conference program, from the stage and general conference signage
• A portion of your sponsorship dollars will go towards research projects that will be presented at the conference

Gold Level - $5,500

Select from one of the following sponsorship events/activities, or call to customize your sponsorship event:
• Continental Breakfast (two available)
• Networking Lunch (two available)
• Networking Refreshment Break (three available)
• Message Board
• Networking Lounge
• Charging Lounge
• Water Stations
• Conference Proceedings Website
• Campfire Chats
• Hand Sanitizing Stations
• Printing of the Conference Folder (up to two sponsors listed)
• Printing of Welcome Flyer
• Printing of Agenda on the Back of Name Badge

Gold Level Sponsorship Benefits:

• Complimentary booth in the exhibit hall ($2.195 value)
• Three complimentary registrations ($1,725 value)
• A half-page, color advertisement in the show issue of Plastics Recycling Update ($1,025 value)
• A half-page, color advertisement in the conference program ($1,145 value)
• Banner style advertisement in Plastics Recycling Update electronic newsletter ($700 value)
• Company listing in the conference program and on the conference website ($250 value)
• Sponsored event* signage (if applicable)
• Company name on screen at opening sessions
• Acknowledgement as a gold sponsor in the conference program, from the stage and general conference signage


Silver Level - $2,750

Silver Level Sponsorship Benefits:

• Complimentary booth in the exhibit hall ($2,195 value)
• Two complimentary registrations ($1,150 value)
• Company listing in the conference program and on the conference website ($250 value)
• Company name on screen at opening sessions
• Acknowledgement as a silver sponsor in the conference program, from the stage and general conference signage

Exhibitor Only - $2,195

Bronze Level - $1,500

Bronze Level Sponsorship Benefits:

• One complimentary registration ($575 value)
• Company listing in the conference program and on the conference Web site ($250 value)
• Company name and/or logo on screen at opening sessions
• Acknowledgement as a bronze sponsor in the conference program, from the podium and general conference signage

Exhibiting Company Receives:

• One complimentary registration ($575 value)
• Company listing in the conference program and on the conference website ($250 value)


Sponsor and Exhibitor Opportunities Comparison

Platinum Gold Silver Bronze Exhibitor Only
Exhibit Booth Y Y Y N Y
Attendee Registrations 4 3 2 1 1
Ad in Plastics Recycling Update full page 4-color half page 4-color N N N
Ad in conference program full page 4-color half page 4-color N N N
Ad in Resource Recycling full page 4 color N N N N
Company listing in conference program and website Y Y Y Y Y
Banner ad in conference attendee e-newsletter Y N N N N
Banner ad in Plastics Recycling Update e-newsletter Y Y N N N
Sponsored event signage (if applicable) Y Y N N N
Company name or logo on screen at opening session Y Y Y N N
Sponsorship of conference research project Y N N N N
Cost of sponsorhip $10,000 $5,500 $2,750 $1,500 $2,195
* Some sponsorship events will have multiple sponsors assigned to them. Sponsored events will be assigned on the basis of the order in which applications/contracts are received. If a sponsored event was not selected, the Plastics Recycling 2015 will assign a sponsored event. The Plastics Recycling 2015 reserves the right to use its sole discretion to assign or reassign sponsored events at any time for the overall benefit of the conference. Please contact Sarah Milligan at sarah@resource-recycling.com for additional information on sponsored events or ideas of sponsored events.

EXHIBITOR SPECIFICATIONS

The trade show provides your company the perfect opportunity to reach key industry decision makers. Platinum, gold and silver sponsorship levels receive a complimentary 10’ x 10’ booth in the exhibit hall. The conference does not provide tickets/passes just to attend the trade show. This year’s conference and tradeshow will be held at the Hyatt Regency Dallas. The exhibition hall will be located in Marsalis Hall.


Booth Specifications

• 10’x10’ standard exhibit booth
• 8’ black drape along back and 3’ along sides of exhibit booth
• Exhibitor identification sign
• 6’ x 30” black skirted table
• 2 side chairs
• 1 waste basket

The above listed items are included in your booth package. GES is the official exposition services contractor. Exhibitor kits will be emailed/mailed winter 2014 and will include information on electrical services, internet, audio/visual, freight/shipping, and additional rental items. Single booth space is 10’x10’, double booth space is 20’x10’ and triple booth space is 30’x10’.

Sponsor Booth Fees

Single Booth (10’x10’)
– included in sponsorship package
Double Booth (20’x10’)
– an additional $1,975 (10% discount on the second booth)
Triple Booth (30’x10’)
– an additional $3,950 (10% discount on the second and third booth)

Exhibitor Only Booth Fees

Single Booth (10’x10’) - $2,195
Double Booth (20’x10’) - $4,170 (10% discount on the second booth)
Triple Booth (30’x10’) - $6,145 (10% discount on the second and third booths)

Trade Show Hours

Monday, February 23
2:30 p.m. – 5:00 p.m.

Tuesday, February 24
10:00 a.m. – 10:45 a.m.
1:00 p.m. – 1:30 p.m.
3:00 p.m. – 3:30 p.m.
5:00 p.m. – 7:00 p.m.

Wednesday, February 25
8:00 a.m. – 12:00 noon

The trade show floor may see traffic at other times during the conference. Official trade show hours are subject to change without notice.

Event Specification and Package

Exhibiting Company Receives:

One complimentary registration. Additional registrations can be purchased for $475 per person (regular registration rate is $575 per person). Registration includes entrance to conference sessions, the trade show, meals and the evening reception.

Company listing in the conference program and website. The company listing will include your organization’s website and a brief company description of the services and/or products offered by your organization. Sponsors will be listed under sponsors and exhibitors if they select to exhibit.

NOTICE: The Hyatt Regency Dallas does not have adequate storage space for crates and exhibitor shipments and will not accept delivery. Please ship exhibits through GES, the official exposition services for the Plastics Recycling Conference.


Installation of Exhibit

Sunday, February 22: 2:30 p.m. – 6:00 p.m.
Monday, February 23: 8:00 a.m. – 1:00 p.m.

Installation of exhibit equipment and material must be completely set-up and in-place by 1:00 pm on Monday, February 23. Installation times are subject to change slightly.

Dismantling of Exhibit

Wednesday, February 25: 12:15 p.m. – 5:00 p.m.

Dismantling of booths may commence no earlier than 12:15 pm, and the exhibit hall must be completely cleared by 5:00 pm on Wednesday, February 25. Dismantling times are subject to change slightly.

Subletting of Space

No exhibitor shall assign, sublet or share the whole or any part of its assigned space without the written approval by Plastics Recycling Conference management.

Reserving and Contracting Space

The application for sponsorship must be completed in its entirety and payment must accompany the application. The receipt and acceptance by the Plastics Recycling Conference of the signed application/contract accompanied, by payment for sponsorship and exhibit space, will constitute a binding agreement for the right to use the space allocated. In the event of fire, strikes, war or other acts of nature rendering the exhibit area unfit or unavailable for use, this contract will be voided. Application for exhibit space must be made on the official form and accompanied by full payment to be considered final. Completion of application constitutes that the exhibiting company and its representatives agree to abide by all the terms and conditions listed in the exhibit guidelines.

Booth Construction and Display

Exhibit display panel or equipment should not project further than 8’ from the back drape and 36” along the side rails. There shall be no obstruction in the aisle. Noise level on sound systems, recorders, speakers, live music, etc., shall be maintained so as to not to disturb other exhibitors. No special signs, booth structures, apparatus or lighting fixtures are permitted in excess of 8’ in height. No helium balloons are permitted. No signs, booth structures, apparatus, lighting fixture and/or exhibit material must not be set up as to interfere with the view into adjoining booths. All exhibits must comply with city fire, building and electrical codes and
regulations. All electrical work must be ordered through the decorator or the facility.

Conference management reserves the right to request, at any time before or during the conference, samples of promotional literature and/or booth display layout before the exhibitor will be eligible to participate or continue in the exhibition. Plastics Recycling 2015, in sole discretion, reserves the right to determine which forms, products and/or booth display layouts are appropriate, and to refuse, cancel or restrict any applicant or exhibit. If conference management decides that any of these do not meet its standards or are not suitable, then the exhibitor must, at once, comply with the management demands and/or withdraw. Exhibitor engaging in objectionable methods shall be subject to eviction without refund.

All print and electronic advertisements, as well as company’s marketing material and booth display are subject to approval by Resource Recycling, Inc., which reserves the right to reject or cancel any ad at any time if the ad does not conform to the editorial or graphic standards of the magazine, newsletter and/or electronic newsletter as determined by the Publisher. Representatives of non-exhibiting firms will not be permitted to demonstrate their products or distribute advertising material in the trade show or conference. Exhibitors will not be permitted to demonstrate their products or distribute advertising material outside of their assigned booth space. Sponsors may distribute advertising materials at their assigned sponsored event (i.e., lunch, breaks, reception).


Liability & Security

Exhibiting company agrees to assume all responsibility for any loss or injury related to their booth, and that they shall indemnify and hold harmless the Plastics Recycling Conference, Resource Recycling, Inc. and company owners and employees as well as the Hyatt Regency Dallas, Hyatt Hotels & Resorts and the Hotel’s owners, managers, subsidiaries, affiliates, employees and agents from all liability in which may ensue, for any cause. The exhibit hall will be secured, to the extent possible, during those hours when the exhibit hall is not open to the public and attendees. However, the conference cannot guarantee against loss, damage or injury of any kind. Be advised, exhibitor should not leave valuables unattended during set-up, exhibitor hours and after show hours, and/or dismantling. Exhibitors are solely responsible for the security of their exhibit and equipment. Exhibitors understand that Resource Recycling, Inc. nor hotel parties maintain insurance covering the exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance.

Cancellation Policy

Notification of booth space cancellations must be in writing and received on or before January 1, 2015. Notification can be mailed to Resource Recycling, Inc, PO Box 42270, Portland, OR 97242 or faxed to 503-233-1356. Any cancellation of booth space for any reason is subject to a $250 processing fee. No refunds provided after January 1, 2015. There will be no refund for exhibitors who for any reason do not exhibit at the conference and have not submitted a written cancellation request prior to the deadline outlined above. No refunds provided for sponsorship cancellations.

Assignment of Space

Assignment of exhibit space is based on a priority point system. The priority point system is designed to recognize organizations for their past and present support of Plastics Recycling 2015 and to encourage new organizations to participate. Priority points are awarded for each year of participation as an exhibitor and/or sponsors and will be used to determine the order in which space will be assigned in the exhibit hall. In the event that more than one organization has the same number of points, priority for those organizations will then be determined in order of which contracts are received. Priority points are only awarded upon full payment of the exhibitor and/or sponsorship fees. Plastics Recycling 2015 will make every effort to make assignments to preferred booth locations. If preferred space is not available, the conference organizers will assign the next best available space. Plastics Recycling 2015 reserves the right to use its sole discretion to relocate or reassign exhibit booths at any time for the overall benefit of the conference, such as separating competitors, or to accommodate revised floor plans. Specific booth assignments are not final until payment in-full has been received and confirmed in writing by the conference manager.


Priority Points are Awarded as Following:

• Four points for each year organization participated at a platinum level sponsor
• Three points for each year organization participated at a gold level sponsor
• Two points for each year organization participated at a sliver level sponsor
• One point for each year organization has exhibited only
• Additional points for placing advertisements in Resource Recycling, Plastics Recycling Update and/or E-Scrap News
• Additional points for exhibiting and/or sponsor at the Plastics Recycling Conference and/or the Resource Recycling Conference
• One point for being a current Association of Postconsumer Plastic Recyclers (APR) member

To maintain priority points, all exhibiting and/or sponsoring organizations are required to participate once as an exhibitor and/or sponsor in a two-year period. If a year is skipped, the exhibitor and/or sponsor will retain all earned points to-date, but will not earn additional points. If there is no participation in a two-year period, all priority points are forfeited. All exhibiting and/or sponsoring organizations are responsible for following all rules, regulations, guidelines and polices presented. Violations by individuals representing participating organizations will be cause for forfeiting all priority points.

Final booth assignments will be made January 2015 A booth number is not required on GES forms.


ADDITIONAL INFORMATION

Customize a Sponsorship Event

Have an idea for a sponsorship event or benefit? We will be happy to discuss customizing a sponsorship event or benefit just for you. Possibilities include, but are not limited to, sponsoring scholarships, special giveaways, bottle water, and escalator decals. For more information, please contact Cara Bergeson at cara@resource-recycling.com.

Sponsorship Events

Some sponsorship events will have multiple sponsors assigned to them. Sponsored events will be assigned on the basis of the order in which applications/contracts are received. If a sponsored event was not selected, Plastics Recycling 2015 will assign a sponsored event. Plastics Recycling 2015 reserves the right to use its sole discretion to assign or reassign sponsored events at any time for the overall benefit of the conference.

Social and Meeting Functions

Any social function in a public space of Plastics Recycling 2015 approved hotel(s) must be approved by the Plastics Recycling Conference management. Most social functions are not restricted, with the exception of the request that these functions do not take place during official scheduled conference and trade show times, including the networking reception. Plastics Recycling 2015 has secured a few small meeting rooms for sponsors and exhibitors to meet with clients or potential clients in a private setting. To reserve one of these meeting rooms, speak to a conference representative at the conference registration desk on-site.

Media Circulation

Plastics Recycling Update is the only source for plastics recycling information. From PET to ABS, each month this newsletter reports extensively on market dynamics and pricing trends for plastic bottle, containers, film, carpet and more. You receive data on export demand, reports on corporate developments of plastics recycling processors and endmarkets, news on legislative activities throughout North America, and details of technology initiatives. Plastics Recycling Update is mailed to over 6,000 readers. 

Resource Recycling is distributed to over 15,000 readers each month. Magazine readers include executives, owners, operation managers and waste management professionals in private recycling and composting businesses; by local, state and federal governments; waste haulers; consultants; equipment dealers; waste generators at commercial businesses and institutions; and others allied in the field.

Conference attendees will receive a conference packet that includes the show issue of the Plastics Recycling Update magazine and the conference program. Copies of Resource Recycling and E-Scrap News will be available at the registration desk or at the Resource Recycling, Inc. booth in the trade show for those attendees interested in a sample copy.

For more information on advertising in Resource Recycling, Plastics Recycling Update and E-Scrap News and/or the corresponding electronic newsletters, please contact Rick Downing at rickdowning@oh.rr.com.

Registration and Badges

The conference sessions and trade show are limited to attendees who have registered to attend the conference. Sponsors and/or exhibitors representatives are required to register for the conference and wear badges throughout the exhibition and conference. Sponsoring companies receive one to four complimentary registrations, depending on the level of sponsorship. Registration includes entrance to sessions, exhibit hall, meals and evening reception. Additional registrations can be purchased at a discounted rate of $475 per person. (Regular registration rate is $575 per person). Plastics Recycling 2015 reserves the right to withdraw the use of the badge used to gain admission to the exhibit hall by any person other than the one for whom it was assigned. 

Plastics Recycling 2015 reserves the right to refuse to admit and eject from the trade show or conference any objectionable or undesirable person or person; and on the exercise of this authority, the exhibitor, for himself, his employees and agents, hereby waives any right and all claim of damages against the Plastics Recycling Conference, Resource Recycling, Inc. and the host hotel. On-site sponsor and/or exhibitor registration is subject to a $100 on-site processing fee, in addition to the $475 discounted registration fee that is offered to sponsors and exhibitors. 


MARKETING AND ADVERTISING


Digital File Preparation

Please prepare ads to these specifications to ensure quality reproduction. All print ads for the conference program, Plastics Recycling Update and Resource Recycling are due December 1, 2014. Don’t have an ad? We would be happy to help design an ad for you. Please contact Suzette DuCharme at 503-233-1305 ext.113 or suzette@resource-recycling.com for more information and rates.

Ad Dimensions

Full-page 8 ½ x 11 (Full Bleed 8 ¾ x 11 ¼)
Half-page 7 ½ x 5
Quarter-page 3 x 5

Format/Media/Software

Adobe Creative Suite CC & CS6: Photoshop, InDesign, Illustrator, or Acrobat

PDF files should be produced in Acrobat 4.0 or higher, with all fonts embedded and at high resolution – at least 300 dpi (high-resolution). Note all PMS colors need to be converted to process colors. Process colors when used with transparency effects will not print reliably as pdfs. To insure accuracy send file in backup format (e.g., tif, jpg, psd, ai).


Important Graphic Specifications

Include all graphic files on your disk or in your email:
• High-resolution photo EPS or TIFF at 300 dpi
• High-resolution lineart EPS or TIFF at minimum 300 dpi
• JPEG at 300 dpi at 100 percent
• CMYK or Pantone (PMS) colors from process
• Include all screen and printer fonts used
• Turn text into outline in illustrator and save as .ai or .pdf (eliminates need to send fonts)

Sending Files

Using ftp software, log on at: ftp.resource-recycling.com with username: design@resource-recycling.com and password: design2011. Then send an email to ads@resource-recycling. com and we’ll retrieve the files. Smaller files can be attached to an email to ads@resource-recycling.com. When sending files via email, please be sure to include all screen and printer fonts and graphics. The email subject field should list your company and which conference the ad is for. Please include contact person, phone and fax numbers in your email.

Banner Advertisement Preparation

Banner ads for the website and/or electronic newsletters should consist of your company logo and/or company name.

Dimensions: 600 x 120 pixels
Formats: GIF or JPG
Email files to jef@resource-recycling.com. The email subject field should indicate it is a banner ad – e.g., “ABC Company, E-Scrap Conference Banner Ad.” Please include the hyperlink you would like the ad to be directed to, as well as your contact information.

All print and electronic advertisements, as well as company’s marketing material and booth display are subject to approval by Resource Recycling, Inc., which reserves the right to reject or cancel any ad at any time if the ad does not conform to the editorial or graphic standards of the magazine, newsletter and/or electronic newsletter as determined by the Publisher.

Company Description

Please e-mail a brief company description (up to 100 words) of your services and/or product offered by your organization to sarah@resource-recycling.com. This description will be used in the conference program and on the conference website. Company descriptions for the conference program are due by December 15, 2014. No changes to the company description will be permitted after January 1, 2015. All company descriptions are subject to approval by conference management. Only one company name can be used as the primary company and contact information in the company listing. Multiple companies and/or divisions may be referenced within the company description only. If a company description is not provided, Resource Recycling editors will pull one from your company website. Company descriptions will be edited by Resource Recycling editors. 


Please contact Suzette DuCharme with any questions or additional information on your
ads and artwork at 503-233-1305 ext. 113 or suzette@resource-recycling.com.