The following items are included in your booth package:

 

• 10’x10’ standard exhibit booth
• 8’ drape along back and 3’ along sides of exhibit booth
• 7”x44” exhibitor identification sign
• 6’x30” skirted table
• 2 side chairs
• 1 waste basket

 

Single Booth (10’x10’) - $1,800
Double Booth (20’x10’) - $3,240 (10% discount)
Triple Booth (30’x10’) - $4,590 (15% discount)

Exhibiting Company Receives:

 

• One complimentary registration. Additional registrations can be purchased for $365 per person (regular registration rate is $465 per person). Registration includes entrance to sessions, tradeshow, meals and evening reception.
• Company listing in the conference program and Web site. Company listing will include your organization’s Web site and brief company description of the services and/or products offered by your organization. Please e-mail a brief company description (up to 75 words) of your services and/or product offered by your organization to jef@resource-recycling.com. This description will be used in the conference program and on the conference Web site. Company descriptions for the conference program are due by February 15, 2012. No changes to the company description will be permitted after February 28, 2012. All company descriptions are subject to approval by conference management. If a company description is not provided, Resource Recycling editors will pull one from your company Web site. Company descriptions will be edited by Resource Recycling editors.

 

Tradeshow Hours:

 

Tuesday, March 20th       Wednesday, March 21st
10:00 am – 10:45 am       8:00 am – 1:00 pm
1:00 pm – 1:30 pm
3:00 pm – 3:30 pm
5:00 pm – 7:00 pm

 

The tradeshow floor may see traffic at other times during the conference. Official tradeshow hours are subject to change without notice

Installation of Exhibit:

Monday, March 19th
2:30 pm – 6:30 pm

Installation of exhibit equipment and material must be completely set-up and in-place by 6:30 pm on Monday, Monday, March 19th. Installation times are subject to change slightly.

Dismantling of Exhibit:

Wednesday, March 21st
1:15 pm – 4:30 pm

Dismantling of booths may commence no earlier than 1:15 pm, and the exhibit hall must be completely cleared by 5:00 pm on Wednesday, March 21st. Dismantling times are subject to change slightly. Exhibitors may be fined by the Fire Marshal for tearing down exhibits prior to the official time.

---

Exhibit display panel or equipment should not project further than 8’ from the back drape and 36” along the side rails. There shall be no obstruction in the aisle. Noise level on sound systems, recorders, speakers, live music, etc., shall be maintained so as not to disturb other exhibitors. No special signs, booth structures, apparatus or lighting fixtures are permitted in excess of 8’ in height. No helium balloons are permitted. Exhibit material must not be set up as to interfere with the view into adjoining booths. All exhibits must comply with city fire, building and electrical codes and regulations. All electrical work must be ordered through the decorator or the facility.

Conference management reserves the right to request, at any time before or during the conference, samples of promotional literature and/or booth display layout before the exhibitor will be eligible to participate or continue in the exhibition. Plastics Recycling Conference, in sole discretion, reserves the right to determine which forms, products and/or booth display layout are appropriate, and to refuse, cancel or restrict any applicant or exhibit. If conference management decides that any of these do not meet its standards or are not suitable, then the exhibitor must, at once, comply with the management demands and/or withdraw. Exhibitor engaging in objectionable methods shall be subject to eviction without refund.

Representatives of non-exhibiting firms will not be permitted to demonstrate their products or distribute advertising material in the tradeshow or conference. Exhibitors will not be permitted to demonstrate their products or distribute advertising material outside of their assigned booth space. Sponsors may distribute advertising materials at their assigned sponsored event (i.e., lunch, breaks, reception).

The application for sponsorship must be completed in its entirety and payment must accompany the application. The receipt and acceptance by Plastics Recycling Conference of the signed application/contract accompanied, by payment for sponsorship and exhibit space, will constitute a binding agreement for the right to use the space allocated. In the event of fire, strikes, war or other acts of nature rendering the exhibit area unfit or unavailable for use, this contract will be voided. Application for exhibit space must be made on the official form and accompanied by full payment to be considered final. Completion of application constitutes that the exhibiting company and its representatives agree to abide by all the terms and conditions listed in the exhibit guidelines.

No exhibitor shall assign, sublet or share the whole or any part of its assigned space without the written approval by Plastics Recycling Conference management.

Assignment of exhibit space is based on a priority point system. The priority point system is designed to recognize organizations for their past and present support of the Plastics Recycling Conference and to encourage new organizations to participate. Priority points are awarded for each year of participation as an exhibitor and/or sponsors and will be used to determine the order in which space will be assigned in the exhibit hall. In the event that more than one organization has the same number of points, priority for those organizations will then be determined in order of which contracts are received. Priority points are only awarded upon full payment of the exhibitor and/or sponsorship fees. The Plastics Recycling Conference will make every effort to make assignments to preferred booth locations. If preferred space is not available, the Plastics Recycling Conference will assign the next best available space. The Plastics Recycling Conference reserves the right to use its sole discretion to relocate or reassign exhibit booths at any time for the overall benefit of the conference, such as separating competitors, or to accommodate revised floor plans. Specific booth assignments are not final until payment in-full has been received and confirmed in writing by the conference manager.

Priority Points are Awarded as Following:

• Four points for each year organization participated at a platinum level sponsor
• Three points for each year organization participated at a gold level sponsor
• Two points for each year organization participated at a sliver level sponsor
• One point for each year organization participated as a bronze or lower level sponsor
• One point for each year organization has exhibited only
• One point for being a current Association of Postconsumer Plastic Recyclers (APR) member
• Additional points for placing advertisements in Resource Recycling, Plastics Recycling Update and/or E-Scrap News

To maintain priority points, all exhibiting and/or sponsoring organizations are required to participate once as an exhibitor and/or sponsor in a two-year period. If a year is skipped, the exhibitor and/or sponsor will retain all earned points to-date, but will not earn additional points. If there is no participation in a two-year period, all priority points are forfeited. All exhibiting and/or sponsoring organizations are responsible for following all rules, regulations, guidelines and polices presented. Violations by individuals representing participating organizations will be cause for forfeiting all priority points.

Exhibiting company agrees to assume all responsibility for any loss or injury related to their booth, and that they shall indemnify and hold harmless Resource Recycling Conference, Resource Recycling Inc. and company owners and employees as well as the Hyatt Regency Atlanta, Hyatt Hotels & Resorts and the Hotel’s owners, managers, subsidiaries, affiliates, employees and agents from all liability in which may ensue, for any cause. The exhibit hall will be secured, to the extent possible, during those hours when the exhibit hall is not open to the public and attendees. However, Plastics Recycling Conference cannot guarantee against loss, damage or injury of any kind. Be advised, exhibitor should not leave valuables unattended during set-up, exhibit and conference hours and after show hours, and/or dismantling. Exhibitors are solely responsible for the security of their exhibit and equipment. Exhibitors understand that Resource Recycling, Inc. nor hotel parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance.

The conference sessions and tradeshow are limited to attendees who have registered to attend the conference. Sponsors and/or exhibitors representatives are required to register for the conference and wear badges throughout the exhibition and conference. Sponsoring companies receive one to four complimentary registrations, depending on the level of sponsorship. Registration includes entrance to sessions, exhibit hall, meals and evening reception. Additional registrations can be purchased at a discounted rate of $365 each. (Regular registration rate is $465 each) The Plastics Recycling Conference reserves the right to withdraw the use of the badge used to gain admission to the exhibit hall by any person other than the one for whom it was assigned.

The Plastics Recycling Conference reserves the right to refuse to admit and eject from the tradeshow or conference any objectionable or undesirable person or person; and on the exercise of this authority, the exhibitor, for himself, his employees and agents, hereby waives any right and all claim of damages against the Plastics Recycling Conference, Resource Recycling, Inc. and the host hotel.

On-site sponsor and/or exhibitor registration is subject to a $50 on-site processing fee, in addition to the $365 discounted registration fee that is offered to sponsors and exhibitors.

Register attendees by downloading the Sponsor/Exhibitor Registration Form and fax to 503.233.1356 or email to jef@resource-recycling.com.

Any social function in a public space of the Plastics Recycling Conference approved hotel(s) must be approved by the Plastics Recycling Conference management. Most social functions are not restricted, with the exception of the request that these functions do not take place during official conference and tradeshow schedule times, including the networking reception.

The Plastics Recycling Conference has secured a few small meeting rooms for sponsors and exhibitors to meet with clients or potential clients in a private setting. To reserve one of these meeting rooms, speak to a conference representative at the conference registration desk on-site.

View and Download Exhibitor Checklist

View and Download Trade Show Floor Plan

Link to Expo Services Kit